AI Factory Assistant
AI Factories is a strategic program that brings together science, innovation, and society through activities designed to promote the development and adoption of trustworthy, high-impact Artificial Intelligence. This initiative will turn the BSC into an epicenter of AI (Artificial Intelligence) development, enabling both the public and private sector to drive high-impact science and technology R&D projects.
Giving assistance to the AI Factory project and the Innovation and Business development area, the mission of this role is to assume the duty of administrative support, optimizing workflow procedures, ensuring efficient operations and subsequently, improving service.
Key Duties
Execute reception and welcoming protocols for visitors and guests, ensuring a positive experience.
Handle travel expense documentation and liaise with the Finance Department for timely processing
Professionally manage incoming phone calls, screening and redirecting them as necessary.
Reception and answer for tickets and queries.
Supporting the unit in the organization and distribution of work within the team.
Support internally in the development of documents, presentations and reports.
Requirements
Education
Administrative Studies or equivalent (Professional Administrative/ Secretary Training 2nd Grade)
Essential Knowledge and Professional Experience
A minimum of 2 years of experience in a similar position
Proven work experience as a secretary or administrative assistant
Knowledge of IT tools (Office Suite): Word, Excel, PowerPoint and Outlook
Additional Knowledge and Professional Experience
Fluency in Spanish and Catalan, with a high level of proficiency in English.
Knowledge of technical environment/scientist related to the center will be positively considered
Competences
Exceptional written and verbal communication skills
Strong attention to detail and accuracy in task execution
Excellent organization and planning skills