Project Administrative Assistant
Job title: Project Administrative Assistant
About BSC
The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries.
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We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured.
We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.
If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team.
Context And Mission
The mission of this role is to give direct attention to the PERTE Project researchers and facilitate the logistic issues and provide administrative support to the project researchers and developers. Reporting directly to the PERTE technical project leaders, the position will be highly close and in coordination with the central administration department. This is a new umbrella of large-scale projects to design, and manufacture an open-source High Performance Out-of-Order Vector Processing Unit that will serve as the basic building block of BSCs next generation supercomputer.
Key Duties
Management of group leaders schedule/agenda.
Administrative support on the group activities.
Management and coordination of the group leaders travels. Subsequent preparation of the liquidations of payments with the Finance Department.
Working in coordination tasks, supporting document drafting, etc.
Prepare and organize group meetings and events.
General support to group leaders.
Requirements
Education
Administrative Studies or equivalent (Professional Administrative/ Secretary Training 2nd Grade 2).
Essential Knowledge and Professional Experience
1-3 years of administrative assistant experience.
Advanced level knowledge of Microsoft Office (PowerPoint, Excel, Outlook etc.)
Specific knowledge of development and management of research centers will be highly valued.
Experience coordinating meetings and organising events.
Experience coordinating and communicating with different teams.
Additional Knowledge and Professional Experience
Fluency in spoken and written English and Spanish, while fluency in other European languages will be also valued.
Master in Event Organization
Competences
Ability to organize and coordinate tasks
Ability to communicate effectively with messages aimed at multidisciplinary teams
Ability to solve issues which can improve the related process
Ability to take initiative and to work independently as well as in a team
Flexibility to adapt to variable workloads and changing priorities
Conditions
The position will be located at BSC within the Computer Sciences Department
We offer a full-time contract (37.5h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures
Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration
Holidays: 23 paid vacation days plus 24th and 31st of December per our collective agreement
Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona
Starting date: ASAP
Applications procedure and process
All applications must include:
A Cover Letter with a statement of interest in English, including two contacts for further references - Applications without this document will not be considered
A full CV in English including contact details
Deadline
The vacancy will remain open until a suitable candidate has been hired. Applications will be regularly reviewed and potential candidates will be contacted.
OTM-R principles for selection processes
BSC-CNS is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent and Merit-based Recruitment principles (OTM-R). This is applied for any potential candidate in all our processes, for example by creating gender-balanced recruitment panels and recognizing career breaks etc.
BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.
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