Project Assistant

The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research focuses on the following main areas, infectious diseases, maternal, child and reproductive health, urban health and child and environmental health, climate & non-communicable diseases. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.

What We Are Looking for
ISGlobal is seeking a highly organized, detailed oriented and motivated project assistant who is interested in joining a dynamic and multidisciplinary team, contributing to the Health Systems Research Group’s public health work on liver health. The successful candidate will provide crucial support to the project manager in coordinating and implementing multiple ongoing EU-funded projects. This also includes supporting the group’s research on policy and public health responses to liver diseases such as metabolic-dysfunction associated steatotic liver disease (MASLD, formerly NAFLD), metabolic-dysfunction steatohepatitis (MASH, formerly NASH) and viral hepatitis.

Training and experience /Qualifications
Degree in administration, project management, business, public health, global health or related field (BA level or higher)

Specific Requirements
Excellent management, project planning, and organizational skills to manage multiple tasks, prioritize work, and meet deadlines efficiently.
Capability to collaborate with team members and support the project manager and other colleagues as needed.
Competency in general administrative tasks such as scheduling meetings, arranging travel, managing calendars, and handling correspondence.
Ability to adjust to changing project needs and priorities.
Comfortable in an international and multicultural environment Willing to learn and grow while facing challenges as a learning opportunity
Strong English-language skills (speaking, reading, and writing)
Fluency in Spanish

Key Responsibilities
Collaborate with the team’s project manager, and scientific leader, in planning, organizing, and executing project activities in accordance with project timelines and objectives.
Documentation and reporting: Preparation of supporting documents for different meetings and research conferences maintain accurate and up-to-date project documentation, including meeting minutes, progress reports, and communication logs.
Assist in preparing progress reports, workplans and other documents as required.
Support grant writing and reporting by engaging as needed with the ISGlobal pre-award team and HR unit.
Develop and update spreadsheets or trackers specific projects and team activities.
Provide administrative support to technical team members;
administrative, legal, and financial processes to submit grants, coordinate projects, manage contracts, and other activities;
Logistical support to arrange meetings, workshops, and events related to the projects;
Participate in relevant ISGlobal seminars or workshops.
Other responsibilities as required

Auxiliar task
This job description reflects the present requirements of the post but may evolve at any time in the future as duties and responsibilities change and/or develop providing there is appropriate consultation with the post-holder.
This job description is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual professional assessment process.

Strong written communication skills;
Project management skills and deadline-driven;
Excellent skills in Excel (including creating complex spreadsheets, GANTT charts and trackers), Word, and PPT (desirable: familiarity with project management tools)
The postholder will adhere to ISGlobal principles contained in People management policy, including equity, diversity and health safety. The post-holder will respect, and accountable to ensure ISGlobal policies and procedures.

Language level
English (advanced), Spanish (advanced),
Duration: 1 year
Starting date: March 2024
Contract: Full time
Salary Range: Technician II
How to apply
Applicants must fill in the request form and include the following code reference position: PA_HSRG_Jan24, attach the CV and a Cover Letter. Each attached document must be named with the candidate name and surname.
The receipt of applications will be open until 29 Feb 2024.

Applications will be accepted until 23.59 CET of the closing date.

Only the applications submitted through the request form will be considered.

Only shortlisted candidates will be contacted.

The interviews could be placed during the reception candidatures period.

Diverse candidacies are welcome, that includes: gender, race, ethnicity, religion, age, sexual orientation, physical abilities, and political views.