Public Procurement Coordinator (ref. AD/24/04)

IRB Barcelona is seeking a Public Procurement Coordinator to supervise and coordinate the preparation and follow-up of all administrative documentation of the IRB Barcelona tender procedures as contracting authority, according to the Spanish Public Sector Contracts Law. The successful candidate will join the Legal Department of IRB Barcelona. Reporting to the Head of Legal Services, he/she will be expected to supervise and coordinate the Public Procurement team.


DUTIES:

Supervision and coordination of the overall tasks of the Public Procurement team, which include:

Preparation and follow-up of all administrative documentation of the tender procedures, including the drafting of the Specific Administrative Terms and Conditions and other necessary documentation.
Publication of the documentation on the corresponding platform, both at national and European level (Contractor Profile, Platform of the Public Registry of Contracts of the Generalitat de Catalunya, DOUE).
Advice to the different internal departments on the preparation of the necessary documentation for the tender procedures.
Coordination with the purchasing department in relation to the tender procedures.
Support to the tenderers.
Monitoring and execution of the annual tender procedures plan.
Control of budgetary aspects of the tender procedures.
Preparation of reports related to tenders required by auditors, Board of Trustees, contracting platform, justification of projects, etc.
File and custody of the documentation related to the tender procedures.
Other tasks derived from the procurements.


EXPERIENCE, KNOWLEDGE, SKILLS:

Must Have – Required:

Experience: Minimum of 5 years in public procurements.
Knowledge: Bachelor’s degree in Law, with specific training in public procurements and extensive knowledge of the Spanish procurements regulations, especially the Law 9/2017 on Public Sector Contracts.
Skills:
Good command of the Public Procurement Service Platform of the Generalitat de Catalunya (PSCP), the Electronic Envelope tool (Sobre Digital) of the PSCP and the Platform of the Public Registry of Contracts of the Generalitat de Catalunya.
Microsoft Office.
Ability to work completely autonomously, efficiently, prioritize workflow and can-do attitude.
Team player.
Strong communication and interpersonal skills.
Languages: Excellent writing and verbal communications skills in Spanish & Catalan. Good knowledge of English.

Desirable:

Experience: Ideally working experience in a research institution, supervising and coordinating small teams.
Knowledge: Master degree/Postgraduate studies in administrative law.
Skills: Efficient problem solver and practical view of the topics.