Role

The Center for Research in Agricultural Genomics (CRAG) is looking for a Purchasing and Tender coordinator officer under supervision of Head of Finance at CRAG.

The mission of the Purchasing and Tender Coordinator Officer is to effectively coordinate and oversee all purchasing and tendering activities within the organization. This includes ensuring compliance with established procedures, policies, and regulations, as well as facilitating the achievement of objectives set by research groups and services at the center. Additionally, the mission involves contributing to the improvement of work methods, processes, and overall efficiency in the field of purchasing and tendering. advising center users on tender planning, and maintaining a cohesive knowledge-sharing environment.

The officer's efforts aim to support the organization in meeting its goals while ensuring adherence to the Public Sector Contracts Law and internal regulations.

His/her main responsibilities will include:

• Coordination in purchase management:

- Preparation and processing of purchase orders with a focus on optimizing efficiency and cost-effectiveness.
- Management of assets and regular inventory updates to ensure accuracy and accountability.
- Maintain the ERP product database and contribute to warehouse control.
- Ensure compliance with internal and external regulations.
- Evaluate negotiation strategies with suppliers and conduct market analysis.
- Advise centre users on tender planning and secure necessary permits for sample import/export.

• Coordination in tender management:

- Plan and coordinate tendering activities, personnel, ensuring adherence to procedures and policies.
- Supervise contract compliance and track indicators for the purchasing and tendering unit.
- Administrative facilitation in formalizing minor contracts, ensuring compliance with organizational standards and legal regulations.
- Preparing the Tender Documents according to the Public Procurements Law and publication in the Contractor’s Profile and other official bulletins.

Requirements:

• A vocational training or/and university degree or equivalent professional qualification in business administration, procurement, or related field.
• Knowledge and management of the Public Procurements Services Platform of the Catalan Government and the public register of contracts.
• Experience: 3 – 4 years related work experience
• Experience in SAP business one will be a plus.
• Experience in research institute will be positive valuated (CERCA).
• Experience in a center with scientific activity and laboratory management is considered valuable.
• Knowledge of procurement regulations and market analysis.
• Excellent communication skills, both verbal and written in at least Catalan, Spanish, and English.

Skills:

• Strong coordination and negotiation skills.
• Organizational, communication, team working and proactivity skills.
• Flexibility and availability to adapt to changing priorities and deadlines.
• Database management and analytical skills.
• Problem solving, proactive and innovative performance.
• Good working knowledge of all Microsoft Office applications, Knowledge of digital envelope and telematics procedures of the Platform PSCP