The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in three main areas, Malaria and other Infectious Diseases, Child and Maternal Health, and Urban Health, Climate & Non-Communicable Diseases. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.


Venue
Barcelona
What We Are Looking for
The person will give support the person in charge of people management in the personnel administration part: payroll control and contact with the agency, attention to the workforce, contract management and management and maintenance of the administrative management database in general, intranet and occupational risk prevention and International Mobility.


Key Responsibilities / Specific Duties
Managed and maintained the staff control (contracted and assigned) to the center.
Maintenance of the physical and electronic files of the employees.
Payroll management (follow-up, review, payment processing).
Time management and absenteeism (holidays, permits, displacement, time control).
Labor contracts.
Mobility researchers (management of visas and support to processes obtained residency and work permits to Spain).
Support to risk prevention management.


Auxiliary or secondary functions
Auxiliary or secondary functions
Preparation of documentation for project justification: personal reports, etc.
Security Access Control.
Back Up HR
Competences
Commitment To support the goals of the organization.
Motivation Direct contact with people.
Balance between sensitivity and administrative requirements.
Patience and diplomacy.
Proactivity Initiative, a dynamic person.
Cooperation Ability to work in a team and in contact with various departments
Communication: Sharing information; the job requires a high level of transversality.

Experience
At least 2 years in areas of personnel administration / management.
Valuable experience in the research sector.
This job description reflects the present requirements of the post but may evolve at any time in the future as duties and responsibilities change and/or develop providing there is appropriate consultation with the post-holder.
This job description is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual professional assessment process.


Skills
Social Skills: Excellent communication and empathy skills, with the ability to build effective relationships with employees at all levels.
Service Orientation: Commitment to internal customer satisfaction, demonstrating a proactive and problem-solving attitude.
Excellent organizational skills and the ability to co-ordinate to all staff members, maintaining a high level of accuracy and attention to detail.
Ability to be independent to short and long-term tasks, and proactive to propose solutions within agreed limits. Effective and creative problem-solving skills.
Able to adapt to a changing environment.
Office, valuable knowledge of SAP, Payroll Management Programs.
The post holder will adhere to ISGlobal principles contained in People management policy, including Equity, diversity and health safety. The post holder will respect, and accountable to ensure ISGlobal policies and procedures.




Language level
Good command of English, Catalan and Spanish (official language at ISGlobal).

Conditions
Starting date: Immediate
Contract: full time

How to Apply
Applicants must fill in the request form and include the following code reference position: Tec_RRHH_Gestio_Feb24, attach the CV and a Cover Letter. Each attached document must be named with the candidate name and surname.

The receipt of applications will be open until March 2nd, 2024.



Applications will be accepted until 17.00 CET of the closing date.



Only the applications submitted through the request form will be considered.



Only shortlisted candidates will be contacted.


The interviews could be placed during the reception candidatures period.
In ISGlobal we are committed to maintaining and developing a work environment in which the values and principles of our organization are respected and equal opportunities between women and men be promoted in each of the areas in which we operate, not tolerating discrimination based on criteria such as age, gender, marital status, race, ethnicity, functional diversity, political leanings, religion, sexual orientation, gender identity or gender expression.